This Privacy Policy explains how the Vanguard bot and related services collect, use, store, and delete information when used in Discord servers, direct messages, or the Vanguard Control Center.
1. Scope
This policy applies only to data processed by Vanguard and the services required to operate its features.
2. Data We Collect
Depending on which features are used, Vanguard may process:
- Discord identifiers such as user, guild, channel, role, and message IDs.
- Basic Discord profile metadata such as username, display name, and avatar URL.
- Command inputs, reminder text, vote choices, and server configuration data.
- Service logs, error traces, and enforcement telemetry used for security and reliability.
- License and access-control status used to prevent unauthorized cloning or abuse.
If AI features are enabled, command content and the identifiers required to support that feature may be sent to the configured AI endpoint.
3. How We Use Data
- Provide the bot functionality requested by users and server staff.
- Save server-specific settings and process reminders or vote workflows.
- Enforce moderation and anti-abuse controls.
- Maintain service security, integrity, and operational reliability.
- Detect and respond to unauthorized service operation or terms violations.
Vanguard does not sell personal data.
4. Legal Bases
Where data protection law applies, processing may rely on legitimate interests, performance of a requested service, compliance with legal obligations, or consent where required.
5. Data Sharing
Data may be shared only with:
- Discord, as required to operate through Discord APIs.
- Hosting, infrastructure, or service providers needed to run Vanguard.
- Configured AI or backend providers used to support enabled features.
- Authorities or legal response providers when required by law or enforcement needs.
6. Data Retention
- Server configuration is retained until changed or removed.
- Reminders are retained until delivered or canceled.
- Active vote records are retained until completion or cleanup.
- Operational logs are retained for limited troubleshooting and security periods.
7. Security
Reasonable technical and organizational safeguards are used to protect data, including service integrity controls such as access keys, allowlists, and verification checks where needed.
8. Your Rights and Choices
Depending on location, you may have rights to request access, correction, deletion, restriction, portability, or objection.
To make a privacy-related request, use the shared contact site:
- contact.continental-hub.com
- Use the subject line: Vanguard Bot Privacy Request
- Include your Discord user ID, server ID if relevant, and request details.
9. Children's Privacy
Vanguard is not intended for children under the minimum age required by applicable law and platform rules.
10. International Processing
Data may be processed in regions where service providers operate. Appropriate safeguards are used where required for cross-border transfers.
11. Changes to This Policy
This policy may be updated periodically. The last updated date reflects the current version.
12. Contact
Privacy questions can be sent through contact.continental-hub.com.